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How to Split One Purchase Order Between Multiple Suppliers
Repair shops buy displays, batteries and small parts from different dealers. Here is how to split one order cleanly so each supplier gets only their items.
Updated 2026-10-23
The problem
You need 25 parts today. Displays come from Dealer A, batteries from Dealer B, and everything else from Dealer C. Copying lines into three separate chats by hand takes time and invites mistakes.
Make one master list first
Collect everything into one list during the day. Don't decide on suppliers while you are adding parts; that slows you down at the counter.
Assign suppliers in one pass
At order time, go through the list and mark each line with a supplier. Usually it's by category (all displays to Dealer A), so assigning a whole category at once saves the most time.
Send each supplier their own order
Each supplier should get a separate order with only their lines, your shop name and the date. A one-page PDF is easy for them to print and pack from.
In GSM Guide, the PO screen's Assign Supplier splits the master PO into supplier-wise orders. Each one has its own WhatsApp, Share, Copy and PDF buttons.
Track what arrived
Keep the supplier orders saved. When the parcel arrives, check it against that supplier's order instead of the whole list.
Frequently asked questions
Can one part go to a different supplier than the rest of its category?
Yes. Assign by category for speed, then change individual lines where needed.